Room Bookings FAQs

This is a timetabled teaching booking for an academic subject module. Requests are submitted by departments in spring and we aim to release provisional module and course schedules in August.

You can check the online Student Calendar, which syncs live with Celcat. You can search by module, course or room, or you can log in and view your bookings. If you are viewing on your smartphone, we recommend rotating your screen into landscape mode for the best functionality. Alternatively, you can download a list (.csv format) from the Celcat Data Warehouse.

If your module’s requirements have changed, please email us at [email protected] as soon as possible. The sooner we find out about the changes, the more likely we will be able to accommodate them.

Buildings can be identified by the room number prefix as follows:

For more information, please see the below links to maps and the virtual campus tour:

Up until the end of the second week of teaching in each semester, you can book these spaces with us (via email).

After this, we hand over control to Edge Hill Sport and you can contact the Edge Hill Sport Team to make or amend bookings.

For 2022/23, the semester one date was Friday 14 October 2022 and the semester two date was Friday 3 February 2023.

For 2023/24, the semester one date will be Friday 13 October 2023 and the semester two date will be Friday 2 February 2024.

An ad hoc booking is a non-teaching request. Usually it’s a one-off meeting, interview or other event.

You can use the Celcat Room Booker to make ad-hoc requests:

This is just for one-off bookings taking place Monday-Friday 8-18. If you require a room outside of this time frame or for recurring bookings, please email us.

Confirmation times vary throughout the academic year. If you have not received confirmation but need it urgently, please email us and we will advise accordingly. You can also call us on 6479 or 7910.

It is very important to keep our records up to date to prevent unused rooms when other colleagues might need a space.

Please email us with your amendments and cancellations as soon as possible and we will update your booking accordingly.

Please check any emails you receive from us carefully as sometimes we need to make changes to accommodate teaching.

If you still unable to locate your meeting, please email or call us (7910/6479)

Yes, this is possible. Please contact our Conferences Team to inquire about room hire fees and to make a booking – 01695 584686 / [email protected] 

The Room Booking Wizard is a useful tool within Celcat and you can use it to check availability across the University. If you need a guide or do not have access, email us.

We try to confirm requests at least seven days in advance. If it is less than seven days to your event or you require confirmation urgently, please email us.

Sometimes the room you requested has been booked for a last-minute teaching request. We will always try to find you a similar room available at the same times, but this is not always possible.

For this reason, please always read the confirmation emails from us carefully.

If your request was rejected, email us and we will let you know about any alternatives availability.

Specialist spaces, such as labs and practical sport spaces, are not available to book as it is unlikely that they will be needed for an ad-hoc booking. We also remove spaces and buildings that are undergoing renovation.

If you require one of these spaces, email us and we will provide the latest advice.

There are also several rooms that are not on Celcat at all – these include:

• The Staff Interview Suite in the Main Building – please contact HR
• Any rooms in the Catalyst Building – please contact the Catalyst Enquiries Team
• Hale Hall or Sages in the Main Building – please contact the Main Reception Team

The system does not allow a room to be booked twice.  In most cases, one of the parties has misread their confirmation email.

If two parties think they have booked the same room, you can:

• check the printed room timetables on the door
• check the online timetables on Student Calendar
• contact our team via email or by phone (6479/7910).

Contact Campus Security on (01695 58) 4227.

Contact Facilities Management (helpdesk 4455).

Yes, but please return the room to how you found it, as other people might be booked in there directly after you.

If you require any assistance moving furniture, please contact facilities management (Helpdesk 4455).

It’s likely that the room was no longer needed but the booking was not cancelled. Please remember to cancel rooms you do not need so that other colleagues can make use of them.

Contact Equipment Bookings on (01695 58) 4286

You can book hospitality via MyFM. You can get a brochure from the main reception team.

Please contact the FM Helpdesk, either by email or by phone (4455) for the most up to date reference list.