Things don’t always go to plan. There are many reasons why you might need to interrupt your studies, transfer, or withdraw from your course.
The Academic Records team can provide information, advice and guidance and discuss your options for course related issues. We are here to help and ensure you make an informed choice.
Interrupting your studies
If you experience serious personal, medical or financial issues during your study, you can apply to interrupt your studies for a specific period of time.
Interruption applies to exceptional circumstances only. You need approval from your Department and Academic Registry to interrupt your study – it isn’t an automatic right.
Before making any decisions you should always talk it through with your personal tutor or programme leader to ensure that you are making the right choice for you.
After discussing your options and financial liability with Academic Registry, you need to complete the Interruption application form and obtain approval from your academic department or faculty.
Email your relevant team to obtain the interruption application form
You cannot request interruption during the programme’s main assessment periods, which are usually at the end of each semester or at the end of the academic year. If you are experiencing exceptional circumstances at this time, please follow the Exceptional Mitigating Circumstances (EMC) procedure. You may be able to defer your assessments.
You must have a successful EMC application for a first repeat of an assessment. Repeat assessments take place at the next scheduled assessment point or during the following academic year.
When you return to a professional programme after interruption, you must satisfy professional fitness to practise requirements and DBS checks before returning to your study.
You are required to re-enrol when returning after a period of interruption.
Modules
It is your responsibility to make sure that you are registered for the correct modules in accordance with your programme structure and you are advised to check your student record at the start of each semester, to ensure your record is correct.
The number of credits you study over the year should balance across the 2 semesters (i.e. 60/60 credits per semester). An imbalance of credits could result in a heavier workload in one semester.
If you opt to study with a credit imbalance, despite there being alternative optional modules available to you, you must complete a credit imbalance form.
Please Professional development students – do not complete this form if you are registered on a professional development programme in the Faculty of Education or the Faculty of Health, Social Care and Medicine.
You can send your request directly to the Academic Records team.
It is your responsibility to make sure that you are registered for the correct modules in accordance with your programme structure and you are advised to check your student record at the start of each semester, to ensure your record is correct.
If you wish to change any of your optional module choices, please complete the online change of module form.
The form must be authorised by your department and returned to [email protected].
Module choices
This year the system will open on the 21st March to 1st April 2022.
If you did not submit your optional module choices, by the deadline, please contact [email protected]
If you have already submitted your optional modules for next year, and wish to discuss your choices, please contact your department.
Timetables
For timetable information, see the student calendar.
General timetables will be available from mid-August and personalised timetables will be available following re-enrolment for the next academic session. Seminar information will be communicated via your department.
If you are a full-time student considering repeating the year, you should first seek advice from either your personal tutor, programme leader or head of department. This is important as they may be able to put in place local arrangements (such as extensions to assessment deadlines) or recommend the deferral of some assessment, which might mean that you are able to continue as planned.
If you have decided repeating a year of study is the right option for you, you can submit a formal application.
To request a repeat year, or a repeat transfer form, email your relevant team.
If you repeat the year you will be charged tuition fees for the repeat period so you may also like to talk to the Fees, Scholarships and Bursaries Team about funding.
Deadlines for Faculty of Arts and Sciences students
The below deadlines are for students applying to repeat the 2021/2022 academic year.
The deadline for all repeat year applications is 5pm
Deadline
Friday 19 August 2022
Panel
Thursday 25 August 2022
Deadline
Friday 23 September 2022
Panel
Thursday 29 September 2022
Deadlines for Faculty of Education students
Please contact the Education Record Team in Academic Registry[email protected]
Deadline
Thursday 19 June 2022
Panel
Thursday 23 June 2022
Deadline
Monday 8 August 2022
Panel
Friday 12 August 2022
Deadline
Friday 23 September 2022
Panel
Monday 26 September 2022
Transferring course or mode of study
If you’ve changed your mind about a module, a course or even your university, talk to us. We will support you with:
Transferring within the University
Module
Course or programme
Mode of study changes (full-time and part-time)
Transferring outside the University
If you decide Edge Hill is not the right place for you, we want to ensure that you make an appropriate choice for your next steps, our Academic Records team or Student Support Team are here to help you understand your options and answer any questions you may have about leaving the University.
Transferring into Edge Hill
If you are currently studying elsewhere. We recognise prior and experiential learning, so you may be able to transfer directly into year two or three, or you may be exempt from specific modules.
Applicants
If you are an applicant wanting to discuss a change to the course you have applied for, get in touch with the Admissions team.
Transferring programmes or mode of study
If you’d like to transfer to a different course, it may be possible.
You could study for a different award, change to a new specialism or an alternative course within your department. It’s also possible to transfer to a course in a different department.
It’s really important to research the course that you would like to transfer to make sure you meet the entry requirements for the course and level of study.
Deadlines
If you’re making a transfer request in the current academic year you can do this within the first 4 teaching weeks of your first semester, to ensure that you have sufficient time to catch up on any work missed
If you’re making a transfer request for the next academic year you can do so at any time in the current academic year
You will need to discuss your transfer request and obtain approval from your current and potential future programme leader or head of department.
Please note
You cannot transfer from a non-professional programme to a professional programme
You may be able to transfer from a professional programme onto a non-professional programme if you have passed 60 credits of relevant subject study (ie. Levels 4 and 5)
You maybe required to request a repeat and transfer or withdraw and re-apply if you do not meet the pre-requisites
Finances
There maybe financial implications of transferring to a different course, which you need to consider before deciding to go ahead with your transfer application, you can seek advise from the Fees, Scholarships and Bursaries Team.
If you have a visa to study here, there are potential visa implications of transferring to a different course depending on the type of transfer you’re applying for.
If you want to transfer the mode of study on your existing programme, please contact the Academic Records team first, to confirm it is an option on your programme.
We want our students to experience the highest quality teaching and learning while at Edge Hill University. However, sometimes students may face personal or programme-related difficulties that affect their ability to continue with their programme.
The Student Support Team over in Student Services are here to support you through your studies, working with other teams including:
If you are considering withdrawing from your programme, your personal tutor or Academic Records are available to provide information, advice and guidance on alternatives to programme withdrawal, such as taking time out or transferring to another programme or mode of study. There are also plenty of other services and support to help you.
Withdrawing and finances
Please be aware that any changes to your student status, for example if you interrupt or withdraw, may have financial implications. It is important to research this thoroughly before making a decision.
We’ve got the Fees, Scholarships and Bursaries team, and Money Advice team on hand to answer any of your money related questions.
If you are a Level 4 student and have not yet commenced Semester 2, Restart maybe an option for you.
You do not need to be experiencing difficulties to request a restart – you may still be adjusting to university life and decide you need a fresh start.
You can apply to restart the same programme the following academic year, or you can apply to a different programme of study. Restarting does not count as a repeat year under the Academic Regulations.
Restarting and finances
There are financial implications to restarting. Before applying, you must read the fee liability policy to ensure you understand the full financial implications of restarting.
You can apply to Restart if you are a level 4 student and have not commenced Semester 2. Whether you restart on the same or different programme, you do not need to apply through the University Admissions process, unless the University identifies a specific reason for doing so. If you request to transfer to a different programme, your application to restart will be passed to our Admissions team. They will ensure that you meet the relevant entry criteria and invite you to complete any additional requirements (such as an audition or interview) that may apply.
After discussing your options and financial liability with Academic Registry, you need to complete the restart application form and obtain approval from your department/faculty.
During the time between your application being approved and your restart beginning, you will not be considered a student at the University. You will not have access to the Edge Hill network or any University facilities until you restart.
We will notify you of the outcome of your restart request in writing.
Approximately three months before your restart, we will contact you in writing with your start date and enrolment information, and where appropriate, refer you for any necessary clearance checks (eg DBS).
Carrying over credits
When you restart it is a completely blank slate – you cannot carry forward any credits from your original Semester 1. Similarly, you will not carry forward any fails from your original first semester – these are disregarded and will not count.
Rejected applications
If you are experiencing difficulties, please talk to us about how we can support you. Any of the following can offer you advice and guidance about your options from a personal, academic and financial perspective:
you are able to apply for council tax exemption if you are studying on a full-time programme.
You will need to request a confirmation of student registration certificate. This will act as proof of your enrolment on your course and can be submitted to your local authority for council tax exemption.
Please consider disclosing your pregnancy to your faculty as soon as possible, particularly where elements of your programme may present a risk to the health and safety of you or your baby.
At your earliest convenience, request a meeting with your Personal Tutor or other trusted member of staff to discuss the implications of your pregnancy for your course of study.
Your personal tutor or chosen member of staff will consider the implications of your pregnancy for the course of study and ensure that any appropriate maternity (and/or risk) assessments are completed.
Your Personal Tutor will be able to support you fully when you return to your studies after your maternity break.
All of the teams are available to answer your questions and talk things over.
Breastfeeding on campus
Mothers are welcome to breastfeed anywhere on campus. If you would like some more privacy, please just let a member of staff know and a room can be made available on request.
Taking time out of your studies
If you will be taking time out
Please confirm your intended dates for your maternity leave. Your Personal Tutor will complete an intercalation agreement form with support from Academic Registry
Please provide your MATB1* form to Academic Registry if required
Academic Registry will arrange any necessary DBS/Medical prior to your return
If you won’t be taking time out
Please communicate your intended dates of non-attendance.
You must take a minimum of 2 weeks maternity leave (6 weeks preferred)
Your personal tutor will stay in regular contact with you throughout your break
Get in touch
If you still have some questions, let us know. There are multiple teams to help you when making big decisions.
