Enrolment is a vital step to getting you on your way with your studies. Find out all you need to know.
Stage one enrolment
If your status on UCAS Track was Unconditional Firm (UF) by this date, you will have received an email with everything you need in order to complete the process. If you do not receive this email please check your email spam folder and then contact [email protected].
You will provide some personal details and upload a suitable photograph for your University Student ID card (Unicard), as well as a copy of your identity document (ID).See suitable forms of identification
Stage two enrolmentFinal enrolment step (new students only)
Once you have submitted your stage one enrolment, and the Enrolment team have verified your photo and ID, you will be ready to complete stage two. We will send you a confirmation email with instructions to your Edge Hill email account (make sure you set this up before you get here).
It is essential that you complete stage two to confirm your attendance and release your student loan. You will need to do this when you first arrive on campus, this will either be for your induction or if you are living in halls, the day you move in.
Make sure you have completed all of the necessary steps to complete stage two:
- Complete stage one online
- Received your email confirmation of stage one completion
- Use the link in your confirmation email to login using your student ID number and password
- Log onto a campus PC or connect to the Eduroam wifi using your mobile device
Stage two information
Stage two email
Don’t panic if you can’t find your stage two email. This will have been sent to your Edge Hill Email account, so just make sure you have set this up.Set up your Edge Hill University account
If your application for Student Finance has been approved, you will receive your funding either on the date shown on your payment schedule or 3-5 working days after completing enrolment.
Already on the wifi?
You might be one step ahead and already on the wifi on your smartphone – if that’s the case, you can scan the QR code to finish your stage two enrolment.
When you are required to re-enrol instructions will be emailed to your Edge Hill email account.
Log in to the enrolment portal using your username and password, check your details and click through the screens, then click ‘submit’.
If you have any outstanding fees or are waiting on the results of a reassessment, you will not be able to enrol.
The ability to enrol is dependent on an assessment board confirming your progression to next year. If you think you still have modules outstanding or have queries on reassessment, contact the assessment team for more information: [email protected]
If you think it might be a fee issue, such as outstanding payments from previous study at Edge Hill, contact the fees team to find out more: [email protected].
Students starting their first year again
If you are an undergraduate student who will be starting your first year again, having successfully applied to restart or repeat the year, or are returning from interruption back into first year, enrolment will go live for you on 1 September.
You will be sent an email with enrolment information nearer the time, so keep an eye on your inbox.Pre-course information
What do I need to enrol?
Before you start the enrolment process, you will need:
- A digital copy of your ID (either a photo or scanned copy)
- A suitable head and shoulders profile picture of yourself. This will be used on your student record and printed on your Unicard
Once you have these, and you have received your enrolment invite email, you can complete the enrolment process. The email will contain a link to our enrolment portal, along with your username and temporary password. Simply log in and follow the onscreen instructions.
Once you have clicked through all the screens in the enrolment portal, uploaded your images and submitted your enrolment, we will then check that your ID and profile picture are suitable. If they are, we will authorise them and you will become fully enrolled.
If you have any outstanding conditions required by your course it could cause a delay to you getting your student loan money.
Make sure you have:
- Had your qualifications and references verified
- Cleared any medical and DBS checks (if necessary)
- Either paid your tuition fees in full; or made arrangements to pay by agreed instalments; or supplied written evidence of payment from a third party
- Completed any other administrative procedures required by your course
If you are a new student and have a non-academic pre-entry requirement outstanding, you may be allowed to part-enrol onto your course.
Enrolment identification requirements
It is essential that you provide us with suitable identification documents (ID) as part of your enrolment. During the enrolment process, there will be a step when you will be asked to upload your ID.
Preferably, this will be a copy of your passport. But don’t worry if you don’t have one, as there are plenty of other identification alternatives we accept.
|UK & Ireland||One of the following:|
UK & Northern Ireland / Irish passport (preferred)
UK Photo Driving Licence (place of birth must be UK)
Original UK Birth Certificate
Original UK Adoption Certificate
(and original Marriage Certificate / Change of Name document if applicable – signed, dated and witnessed)
Uploading your identification
- Upload the correct form of identification according to your nationality, as indicated in the table below (preferably a passport)
- Upload an electronic copy (either a scanned image or a photo) of the original document in colour print either by JPEG, JPG, PDF or word doc
- Be able to read all the details – blurry images will not be accepted
- Ensure the whole document is visible and that all four edges of the document are evident in the image
- Ensure the size of the file is no bigger than 2MB.
During the enrolment process, you will be prompted to upload the above documents. Please make sure they are no larger than 2mb, as the system will not accept them. If you need help resizing your images, please email [email protected].
Students with visas
The University monitors students with a time limit on their visa. You must provide evidence of your current visa status as part of your application process. The University is required by law to check, verify and retain copies of your documentation as part of our immigration sponsorship duties. We regularly check this documentation to ensure our students have the right to study in the UK and, specifically, with Edge Hill University. This may include proof of your arrival in the UK.
Arriving via E-gates
Identification requirements are mandatory and you will not be able to enrol if you do not provide appropriate identification.
New students at Edge Hill University receive a Unicard during their induction, or if you are living in halls, when you arrive on campus.
This card is your University identification and provides easy access to services across campuses. Please treat your Unicard with care so that you can use it for the duration of your programme.
Your Unicard enables you to:
- Borrow items from any Edge Hill University Library
- Have 24/7 access to PCs in the Catalyst
Misplaced or lost Unicards
If your Unicard is lost, stolen or misused, please let the Facilities Management team know as soon as possible.
You are able to order a replacement card from the Facilities Management team, however, a fee applies.
Uploading your Unicard photo
When you are completing stage one enrolment you will need to upload a photo of yourself. This will be used for identification purposes on your student ID card, known as your Unicard.
There is specific guidance to help make sure your photo is a perfect fit for your new Unicard. To avoid having to take lots of photos, make sure you adhere to these guidelines so you can grab your Unicard sooner.
Getting the right shot also ensures you won’t have any delays in your stage one of enrolment.
You’ll receive more detailed guidelines in the online enrolment guide that we send out to you.
- A recent colour passport style photo of your head and shoulders
- Taken recently, for example in the last 6 months
- Of you alone (no other people, no pets)
- Taken against a plain, light-coloured background
- Show you facing forwards and in the centre of the photograph
- With eyes open, visible and free from reflection or glare from glasses
- Taken in a bar
- Photos with filters applied
- Taken on an angle
- Taken from a distance or where there are other people visible
- Anything covering your face (scarf, sunglasses, hair)
- Shadows across your face or behind you
- Scanned or duplicated images (photos of photos)
- Inappropriate or obscene images
Acceptable photo sizing
The image should be a JPEG or JPG file and should be no more than 2MB.
The system has a 2MB limit, so if your smartphone takes very high-resolution pictures you probably will not be able to upload it. Try changing the settings or use a photo resizing tool.
If you have access to a desktop computer, you can also use that to resize your picture. On a PC, open your image in Paint, click ‘resize’ and reduce the numbers in the horizontal and vertical boxes (eg set them both to 50).
On a Mac, open the image in Preview, click ‘tools’ and reduce the numbers in the height and width boxes (make sure you have the ‘Scale proportionally’ box ticked).
Save your image and check how large it is (right click on the image, select properties) – if it is less than 2MB you can now upload it.
If a prospective employer needs confirmation that you studied here, we can provide you with a reference.
Personal and Academic references requiring feedback on performance, attendance, integrity or course hours should be submitted to your personal tutor or course leader.
These must be accompanied with a third party reference consent form.
Faculty of Education references
Please contact the relevant team as per your reference request.
For professional references for a teaching appointment or detailed programme confirmation letter to teach internationally, please contact the relevant team:
Faculty of Arts and Sciences or Faculty of Health, Social Care and Medicine references
Please contact the relevant team as per your reference request.
Council Tax exemption
You are exempt from paying council tax if you are studying on a full-time programme.
To apply for exemption, you will need to request a Confirmation of Student Registration Certificate. You can do this through the student homepage:Log in to your student record
Click on ‘view record’
Click the orange ‘Click here for CSRC’ button
Once you have followed the steps a certificate will be emailed to your Edge Hill email account. This certificate will act as proof of your enrolment on your course and can be submitted to your Local Authority for Council Tax exemption.
Certificates are valid for one academic year only and you must reapply at the start of each term.
Please note, certificates will only be available from the first teaching week of term and this will differ depending on the term dates of your programme.
If you need confirmation of your student status or term dates for a prospective employer, bank or other entity, you can request a Confirmation of Student Registration Certificate.
This certificate will act as proof that you are fully registered on your course and will be valid for the current academic year.
You can apply for a certificate through the student homepage:
- Log in to your student record
- Click on ‘view record’
- Click the orange ‘Click here for CSRC’ button
If you are a part-time student, request a course confirmation letter directly from the Enrolment team.
Let us know if you’d prefer to come pick it up in person, or if post works better for you.
Please include as much information as possible and send all requests from your Edge Hill email address.
Setting up your email
It is essential that you set up your Edge Hill email account.
After your initial enrolment invite, all further messages from us will be sent to your Edge Hill email address.
Use the username and password you were sent in your enrolment invite to log in and set your email up.
You can then log in to check your emails through the student homepage by clicking the ‘Email’ icon.
We recommend that you check your Edge Hill Email account on a daily basis.
If your password doesn’t work when trying to log in, let the Catalyst team know and they will reset it for you.
Get your Edge Hill emails on your phone
Once you have downloaded it, open the app and it will prompt you to add your email account using your student number login and your password.
The app will then ask you to log in again, this time to Edge Hill’s own Outlook server. Once you have done this it will add your inbox to your mobile device.
Forwarding your emails
To set up a forward on your Edge Hill email account, you will need to:
- Log into your emails via a web browser
- Click the settings cog
- View all outlook settings at the bottom
- Click ‘forwarding’
- Tick the ‘enable forwarding’ box
- Enter your forwarding email address
Parking on the Ormskirk campus is free of charge for eligible students and staff – all you’ll need is your permit clearly displayed.
There are often busier periods and events on campus, so the car park can get pretty full, so do bear this in mind when planning your journey to campus.
We encourage Sustainability at Edge Hill, so take some time to consider the alternative modes of transport where you can. As we’re big on sustainability, if you’re happy to carshare with other eligible students or staff, we’ll guarantee you a parking space.Take a look at our Sustainability pages
There’s some local council owned parking facilities nearby too.
Permits must be displayed at all times when parking at Edge Hill and failure to display a valid permit may result in access to the car park being refused.
Aintree University Hospitals NHS Foundation Trust currently charge for parking – please ensure that you pay and display when parking at Aintree.
There are currently no Edge Hill parking facilities at the Manchester campus.Request a parking permit
All students who are studying towards a CPD programme or stand-alone module with the Faculty of Health, Social Care and Medicine must enrol before they can start their course.Find out more about CPD enrolment
Resetting your password
If you need help resetting your password, get in touch.
Getting in touch
The enrolment team are available if you have any questions.