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Initial Teacher Education (ITE) sector research privacy notice

For members of staff

Please circulate this privacy notice to all members of staff prior to the visit so that they are aware of our intentions and their data protection rights.

This research work is important as it will provide valuable insight into the ITE sector, the impact of COVID-19 and partnerships’ response.

Participation in this research is voluntary.

If you decide not to take part this will not affect you or your organisation in any way.  All individuals will be asked to confirm verbally that they have received this notice before they participate in interviews and observations.

What is the research project about?

A ministerial decision was taken on Friday 4 December to postpone the start of ITE inspections until 1 April 2021. As part of this decision, Ofsted agreed to undertake and publish a thematic review of the ITE sector from January to March 2021. ​The research will be undertaken remotely.

The focus of the ITE research will be:

1.    To build a national picture of how the ITE sector has responded to COVID-19
2.    To evaluate the ITE curriculum, including the Core Content Framework​

Partnerships participating in the research will be notified centrally a week in advance. We will ask partnership leaders to arrange five remote meetings with different stakeholders over a set two-day period. These include discussions with programme leaders, mentors, trainees and Newly Qualified Teachers (NQTs). During these two days inspectors will collect evidence and evaluate their findings.

This is not an inspection and no grades will be given to individual partnerships. However, the findings will feed into a national, published report. This report will not mention any partnerships by name.

What information will we get from you?

Partnership leaders will arrange five remote meetings with different stakeholders over a set two-day period. During the focus groups we will be asking you a series of mostly open-ended questions about the impact of COVID-19 on your partnership alongside broader questions about your approach to the curriculum.

How do we get information?

Where you have agreed to take part in this research project carried out by Ofsted, we will collect data provided to us directly by you, the participant.

We do not require sensitive information (defined as special category data in the General Data Protection Regulation) about you for the purpose of this research. We will not ask for it, and if we receive sensitive information about you, we will delete it prior to any analysis being conducted.

What will we do with your information?

We will only use the information you provide for the purposes of drafting the research reports and we will take all reasonable steps to remove any reference to organisations or your name in any report that we publish.

We will not share your information with any third parties for the purposes of the research (unless Ofsted uses another organisation to carry out research on our behalf).

No third parties will have access to your personal information unless the law requires. For example, in the unlikely event that information concerning the safeguarding of a learner comes to light, or if concerns about fraud are identified, we may be required to share information with other agencies and in accordance with our statutory safeguarding duties.

We will keep information that is relevant to the research project for at least as long as the project is active. We may keep this information for a longer period of time, depending on whether any issues arise from the research.  We will minimise or anonymise data where possible.

The outcomes from this research will be used to gather information about the sector to inform future policy and practice, evaluate the ITE curriculum and build a national picture of how the ITE sector has responded to COVID-19.

Legal basis

The legal basis we rely on to process your personal information is that the processing is necessary for the performance of a task carried out in the exercise of official authority vested in Ofsted.

Under the Education and Inspections Act 2006, Ofsted is required to carry out its work in ways that encourage the services it inspects and regulates to improve, to be user-focused and to be efficient and effective in their use of resources. The Chief Inspector may carry out research they think is necessary to achieve this purpose.

Ofsted must consider any developments in approaches to inspection as part of its work and the outcomes from this research will feed into improving the framework guidance and inspector training, which determines the manner in which inspections of services are carried out in ITE.

What are your rights?

As part of this research project it may be necessary to process your personal information.

You have the right to choose not to take part in this research project. You also have the right to decline to provide information about yourself, whilst you participate in this project.

We are acting in the exercise of our official authority, so you have the right to object to our processing of your personal information at any time. If you wish to object, please contact Ofsted on [email protected]. We will consider the nature of your concerns and will respond to you within a month.

For more about your rights and how to get in touch with us about the information we hold, view the Ofsted personal information charter.