Landlords

landlordsThis page contains information for landlords. If you don’t find what you’re looking for here, then please contact the team: accommodation@edgehill.ac.uk or 01695 584200.

Registering Your Property

If you wish to renew your registration with us, or you are a new landlord wishing to register for the first time, please download the documents below. You will need to complete, sign and return the registration form via email or post, together with a copy of your current landlord gas safety certificate and a copy of your contract. You can access a sample tenancy and agreement and sample licence agreement below.

Please note that we will not register any of your properties if you use a joint liability contract.

The Accommodation Team manages a database of over 300 off-campus
properties and provides up-to-date information on all current or imminent
vacancies. Please ensure that you let us know when a vacancy becomes available
or is taken so that we can ensure that our list is accurate.

Code of Practice for Landlords
Landlord Registration Form

Acceptable Standards

The Accommodation Team expects that all registered properties are safe, habitable and comfortable and we work closely with West Lancashire Borough Council and Lancashire Fire and Rescue to ensure this. If any concern is reported to us by a student we will seek advice from West Lancashire Borough Council, who may decide to visit the property.

Based on feedback from West Lancashire Borough Council, if there is a serious concern relating to a property, we may remove it from our registered list.

Excessive Noise

Students are expected to be respectful and considerate when living in the local community, particularly with regard to noise levels. Every student living in Ormskirk is sent a letter and email making clear the University’s expectations of them. We also have regular social media campaigns to reinforce this message. If a local resident contacts us to report an issue connected with noise or antisocial behaviour at a student property, our standard procedure is to invite all students at that property in for a meeting, whereby we make clear what our expectations are of them.

In these instances, we also contact the landlord and expect that the landlord also speaks to the students separately to further reinforce the message.

Data Protection

Please note that in all dealings with you and with the students, Edge Hill University adheres strictly to the requirements of the Data Protection Act. This means that we cannot disclose information about any individual to any third party without their permission.

Property Management

Contracts

You are advised that, when you have found a suitable tenant, you both sign a formal tenancy agreement. Before signing the agreement please ensure that it is clearly written and contains the following essential information:

  • The name of the landlord and tenant(s)
  • The address of the property (and room number if applicable)
  • The period of the agreement
  • The amount of the rent and other charges
  • Details of when the rent is to be paid
  • Notice period & deposit details

Please note that we do not endorse the use of any particular contract and strongly advise you to investigate the various alternatives that are available. It is your responsibility to use a contract that is appropriate for your needs and meets legal requirements.

We will not advertise your property if you use a contract that uses a joint and several liability clause.

Please follow this link for information on government model contracts.

Any contractual agreement you enter into is strictly between you and your tenants and does not involve Edge Hill University.

Harassment

  • It is illegal for a landlord to harass a tenant. Harassment entails:
    acts likely to interfere with a tenant’s quiet enjoyment of the property
  • persistent withdrawal or withholding of services which the tenant needs to
    live reasonably within the premises
    The definition of harassment varies but may include these examples:
  • the landlord entering the premises without the tenant’s consent
  • the landlord going through the tenant’s possessions
  • the landlord threatening the tenant with, or actually carrying out violence
  • the landlord withholding a key which may cause difficulties
  • anti-social behaviour by the landlord or his/her agent
  • a failure to carry out repairs which the landlord is legally obliged to do

Council Tax

Properties are exempt from Council Tax if ALL the adult residents are registered as full time students. If there is only one adult student who is not in full time education then 75% of the Council Tax will be payable. If there are two or more adult residents who are not full time students, then full Council Tax will be payable.

Student tenants should be made aware of the status of all other residents in the property so that there are no misunderstandings about liability for council tax.

For further information on Council Tax billing please contact your local Council directly.

Houses of Multiple Occupation

The council keeps a register of all licensed HMOs in the borough. It is a criminal offence to manage or control a HMO that should be licensed but is not.

All HMOs have to be managed in accordance with The Management of Houses in Multiple Occupation Regulations 2006, irrespective of whether they need to be licensed.

If your property is not on the register at West Lancashire Borough Council and you think it should be licensed, contact the Private Sector Housing Team at West Lancashire Council for advice: privatesectorhousing@westlancs.gov.uk

Repairs and Maintenance

We recommend to all landlords that you ensure the house is in good repair before the tenants move into the property, since outstanding repairs and inadequate facilities can prove to be the main source of disagreement between students and landlords. From the outset it is important that both parties are aware of their responsibilities in relation to repair and maintenance to the property. It is crucial that all landlords are aware that they do have legal obligations to repair and they do have to meet specific legal requirements.

Student Funding

Student Funding is paid to students in three instalments; usually towards the end of September, the beginning of January and the end of April. It is not possible for this funding to be brought forward as the dates are set by Student Finance England.

Redress Scheme

As from 1 October 2014 It is a legal requirement for all lettings agents and property managers in England to belong to one of three Government approved redress scheme.

Whilst the majority of lettings agents and property managers provide a good service there are a minority who offer a poor service and engage in unacceptable practices. This requirement will mean that tenants and landlords with agents in the private rented sector and leaseholders and freeholders dealing with property managers in the residential sector will be able to complain to an independent person about the service they have received. Ultimately the requirement to belong to a redress scheme will help weed out bad agents and property managers and drive up standards.

The three schemes are:
Ombudsman Services Property
Property Redress Scheme
The Property Ombudsman

Click for more information on the Redress Scheme.

Tenancy Deposit Schemes

If you charge a deposit and you rent your house on an assured shorthold tenancy that started after 6 April 2007 you must put the deposit in a government-backed tenancy deposit scheme (TDP).

Tenancy Deposit Schemes protect tenants in ensuring that deposits are paid back if the following conditions are met:

• the tenant meets the terms of the tenancy agreement
• the tenant doesn’t damage the property
• the tenant pays rent and bills

Safety in Your Property

Gas Safety

The Gas Safe Register is the official list of gas engineers who are qualified to work safely and legally on gas appliances. Always check your engineer is on the Gas Safe Register.

When your annual check has been completed and you have been provided with your landlord gas safety certificate please remember to supply the Accommodation Team with a copy so that we can ensure that any vacancies are advertised.

It is also a good idea to provide a copy of the certificate to your tenants.

Please see the Gas Safe Register website for more information.

Please have a look at this short video which explains the importance of using Gas Safe registered engineers in order to eliminate the risk of a gas leak or carbon monoxide poisoning.

Fire Safety

It is important that all registered landlords read this guidance to ensure they are aware of their responsibilities to carry out a fire risk assessment and to ensure that their property has adequate and appropriate fire safety measures in place.

The Accommodation Team works closely with Lancashire Fire and Rescue Service to raise awareness amongst students and landlords about the dangers of fire and steps to take to drastically decrease the chances of fire starting. If you have any questions or need any advice please visit the Lancashire Fire and Rescue Service website.

The Lacors Fire Safety Guidance contains information on fire safety within the home.

For more useful information, please visit lancsbusinessplus.org.uk

Carbon Monoxide

As of 1 October 2015 landlords must legally install a carbon monoxide detector in any room containing a solid fuel burning appliance (e.g. a coal fire or wood burning stove).

Click to view the Smoke and carbon monoxide alarms: explanatory booklet for landlords.

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