Your visa responsibilities

What you need to do

  • Keep your contact details with the university up-to-date, including your address, phone number and email address. This includes both your term time and home addresses
  • Providing the university with a copy of your passport and visa, and updating this in case of renewal or extension
  • Attending all contact points including: classes, lectures, seminars and the set Tier 4 contact points
  • Seek visa advice in timely manner from the International Office if required
  • Ensuring that you leave the UK, or apply to extend your stay, before the expiry date of your current visa
  • Register with the police, if required to do so, click here for more information
  • Ensuring that you apply for a new Academic Technology Approval Scheme certificate each time you make changes to your studies if applicable

What Edge Hill has to do

As a Tier 4 Sponsor Edge Hill University has certain responsibilities, referred to as sponsor duties, for Tier 4 students and all visa controlled students.

Recording duties

For all Visa controlled students at the university we must keep a record of:

  • Your current address, email and telephone number
  • Your current visa and passport
  • For Tier 4 students: your attendance at classes, lecturers, seminars or other activities.

Reporting duties

For Tier 4 students the University is required to report the following to the UKV&I (Home Office):

  • If you fail to enrol with the university by the latest enrolment date specified on your CAS.
  • If you change your programme of study with Edge Hill University. Under some circumstances you may not be able to change programme or this may require a new Tier 4 visa application. Please contact the International Office if you wish to change your programme of study.
  • If you do not attend classes, if your attendance is poor and/or you fail to attend 10 consecutive contact points without seeking permission from the International Office. The university must report this and withdraw your sponsorship.
  • If you withdraw or are withdrawn from your programme of studies. If you are withdrawn you will be given 5 working days to appeal this decision. If you do appeal this will not be reported until a decision has been made on the appeal.
  • If you change the location of your programme. Edge Hill University only has 1 campus which Tier 4 students can study on and therefore this only applies if you are on a placement.

 

Tier 4 Attendance Monitoring

Edge Hill University is required to monitor the attendance of all Tier 4 students to ensure that you are engaging on your programme of studies.

We expect you to attend all of your classes, lectures and seminars each week and we expect all students to live within commutable distance from Edge Hill University.

It is your responsibility to inform your academic department and the International Office if you are unable to attend due to illness or other unexpected circumstances.

Taught students

All students holding a Tier 4 visa on a taught course of study will have their attendance and engagement monitored each week.

We will monitor your attendance by using registers provided by your tutors and departments.  These may be electronic or paper registers, so please make sure you know how the register for each class is taken and that you have completed any registers in class that have been asked for by your tutors.

Academic departments are responsible for either uploading register information to the central monitoring system or sending the information to the International Office at the end of each week.

The International Office will then review all registers at the beginning of the following week.

During holidays periods and reading weeks monitoring will not take place as your attendance is not expected.

Research (including masters dissertation)

All students holding a Tier 4 visa on research programmes of study will have their attendance and engagement monitored each month.

We will use a meeting with your supervisory tutor as a contact point.

Academic departments are responsible for either uploading register information to the central monitoring system or sending the information to the International Office at the end of each month.

The International Office will then review all registers at the beginning of the following month.