Information For Suppliers

This page contains information for external suppliers of Edge Hill University. For staff members looking for information to pass onto prospective suppliers, please visit the Purchase Ledger Wiki page.

Prospective suppliers must adhere to the university Terms and Conditions and/or provide reasoning to be considered if they are unable to satisfy any of these terms.

Edge Hill University make payments to suppliers on 30 day terms. Payments to suppliers are made on a weekly basis. Bank Holidays will delay payment dates. For further information please contact our Purchase Ledger Team

Suppliers should be aware that invoices must quote a University Purchase Order to ensure that payments are generated with the minimum of delay. The purchase order number should be provided by a University representative at the time of requesting goods and/or services.

If you have further questions not answered below, please contact our Purchase Ledger Team for more information.

General Invoice Guidance

This guide is to help you prepare your invoices in such a way that they are able to be paid without undue delay. There are specific details required by HMRC that should be included in each invoice. If these details are not included there will likely be a delay in processing whilst we obtain this information. The key details are as follows:

  • Your own business name and address
  • Our name and address which is:
    Edge Hill University
    Finance Department
    St Helens Road
    L39 4QP
  • The date you create the invoice (Please note, our payment terms are 30 days from the date of the invoice)
  • An invoice number so that we can identify you on our database
  • If VAT is included in the invoice, this should be shown clearly with NET, VAT, and GROSS values detailed at the foot of the invoice. If there are VAT and non VAT items on the invoice this should be indicated
  • The invoice should be added up correctly

If you are a Hotel or a Guest House, please contact the Purchase Ledger Team for further guidance about the payment of your invoice.

Payments to Individuals

All payments to individuals must be made in accordance with the HMRC rules and therefore we ask that suppliers complete a Self Employment Questionnaire. This form can be obtained by contacting the Purchase Ledger Team and is to be scanned and sent electronically or via post for the attention of the Purchase Ledger Team.

If you have any questions relating to the content of the Self Employment Questionnaire or queries relating to the HMRC rules governing payments to individuals, please contact the Payroll Team


We greatly appreciate any feedback that suppliers can provide in order to help us improve the experience of dealing with the Purchase Ledger Team. If you have a minute free to help us by providing some insight.

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