All payments are processed by BACS transfer. Unfortunately, we are no longer able to issue payment by cheque and apologise for any inconvenience this may cause.

If we have not made payment to you previously or in a number of years, we will need to activate your supplier account before any payment can be released.

To do this, we would need you to provide your settings bank details, preferably on your letter headed paper (for audit and security purposes), so that we can release the payment.

To activate your supplier account please email the Partnership Finance Officer, Rebecca Fradley at [email protected] and provide your school name, postcode and the following information:

• Bank account name
• Bank account number
• Sort code
• Email address for remittance advice

Payments are released after the placement has completed following the submission of the relevant paperwork. Edge Hill University are unable to make any payments to settings without the auditable documented evidence being submitted to and received by us, to confirm that the placement has taken place as agreed. This is a requirement under Edge Hill University’s Financial Regulations for audit and monitoring purposes. Payment will be issued on the next available payment run following the submission of the documentation.

We operate BACS payment runs twice per month, normally the second and last Friday of the month.

We do not require an invoice to initiate the release of payment and respectfully request that partner settings do not submit invoices, as this can cause confusion and delays in our financial processes.

Only the following documents can be accepted as auditable documented evidence to trigger the release of payment:

Although, students are asked to submit the documentation, we recommend that settings request to be copied in to the submission email, for their confirmation that this has been actioned. We recommend copies of the relevant documentation is retained by the partner setting for future reference in case of any issues.

The email addresses for the submission of the documentation is as follows:

Full completion of placement (including Enhancements):

• Department of Primary and Childhood Education = [email protected]
• Department of Early Years Education = [email protected]
• Department of Secondary and Further Education = [email protected]

Part completion of placement:

• Partnership Development Team = [email protected]

You will receive remittance advice via an automated email from [email protected] to confirm when the payment has been released, this will contain the student’s names to which it relates. Payment should then appear in your bank account within 3 working days of the remittance email being received.

If you have not received a remittance email, please check any junk/ spam folders in the first instance, as these are automatically generated, they can often be filtered as junk by the high security of school email accounts. If you are still unable to locate this, please email the Partnership Finance Officer, Rebecca Fradley at [email protected] who can look into this and provide a copy for your records.

In circumstances where students do not complete their placement in full as originally agreed, for whatever reason, any payments will be subject to a reduction on a pro-rata basis, to fairly represent the work undertaken. An Early Conclusion of Placement Form should be completed by the setting and returned to [email protected]. A blank copy of the Early Conclusion of Placement Form can also be obtained from this email address.

More details of this can be found within the Partnership Agreement.