Data Retention Policy

Arts Centre at Edge Hill University Data Retention Policy

This policy covers the retention of all customer information created and/or maintained by the Arts Centre at Edge Hill University.

The General Data Protection Regulation places more emphasis on being accountable for and transparent about your lawful basis for processing. Article 5 states that “personal data shall not be kept for longer than is necessary” and “every reasonable step must be taken to ensure that personal data is accurate and where necessary, kept up to date”.

Arts Centre at Edge Hill University Data

Record series Minimum retention period Action Comments
Customer Accounts (name, email address, postal address, telephone number and card details) 5 years Dispose (according to customer response) Every 5 years customers will be asked if they would like to keep their account with us.
Student membership records Student Lifecycle Dispose Student membership will expire upon graduation and membership data will be disposed.
Communications to customers Date of issue + 2 years Dispose
Records documenting event attendees and analysis of this data Completion of event + 3 years Dispose  
Anonymised statistical records of event attendees Completion of event + 3 years Dispose