Arts Centre at Edge Hill University Data Retention Policy
This policy covers the retention of all customer information created and/or maintained by the Arts Centre at Edge Hill University.
The General Data Protection Regulation places more emphasis on being accountable for and transparent about your lawful basis for processing. Article 5 states that “personal data shall not be kept for longer than is necessary” and “every reasonable step must be taken to ensure that personal data is accurate and where necessary, kept up to date”.
Arts Centre at Edge Hill University Data
| Record series | Minimum retention period | Action | Comments |
| Customer Accounts (name, email address, postal address, telephone number and card details) | 5 years | Dispose (according to customer response) | Every 5 years customers will be asked if they would like to keep their account with us. |
| Student membership records | Student Lifecycle | Dispose | Student membership will expire upon graduation and membership data will be disposed. |
| Communications to customers | Date of issue + 2 years | Dispose | |
| Records documenting event attendees and analysis of this data | Completion of event + 3 years | Dispose | |
| Anonymised statistical records of event attendees | Completion of event + 3 years | Dispose |